Transport and logistics coordination for your group trips

With TDS Autocars, you are not just renting a coach with a driver: you are entrusting all the logistics of your trip to a team. A dedicated coordinator will oversee your transportation from the initial quote request to the group's return. Depending on your needs, we can add a host or hostess to greet your guests, packed lunches to save time on the road, and a guide to enhance the journey and visits.

You retain a single point of contact, a single quote and a single invoice, whether you are relocating a class, a works council, an association or the participants of a seminar.

Our support services for simplified group transport

1. A dedicated coordinator for the entire trip

A single contact person knows your case from beginning to end. From the moment of booking, a TDS Autocars coordinator takes charge of your transport: they build the schedule with you, choose the vehicles adapted to your number of people, prepare the driver's route sheet and set the meeting points.

On the day of the event, he remains contactable and monitors the situation in real time: train or plane delays, schedule changes, late participants, itinerary modifications. When several coaches or multiple trips are needed, he coordinates the departures to ensure no one is left behind on the platform.

2. A welcome by a host or hostess for your guests

Your guests are expected, recognized and directed from the moment they arrive. Our hosts and hostesses will be stationed at the train station exit, the airport terminal, the hotel, or in front of your event venue. They will greet participants with a sign bearing your name, check the attendance list, and guide them to the correct coach.

This is the ideal solution for staggered arrivals, international groups or guests who do not know each other: you no longer have to be everywhere at once.

3. Meal baskets to save time

Meals are taken on board or at the stopover, without detours or waiting at a restaurant. Upon request, we can provide packed lunches delivered to your chosen starting point or stop. Your itinerary remains on track, the budget is known in advance, and the group stays together during lunchtime.

An asset for long day trips, school outings, early morning departures, and transfers between appointments. Please inform us of any special dietary requirements when booking.

4. A guide to accompany your group

The journey becomes part of the visit. A guide can come aboard to comment on the itinerary, present the sites and accompany the group during the visits, in French or another language depending on availability.

Whether it's a coach tour of Paris, a circuit in the Southwest, a day trip or a multi-day journey, the guide provides the content, the driver focuses on the road.

Which service should you choose depending on your travel needs?

Each service can be freely combined with coach hire with driver. You choose what you need, nothing more.

How is your transport coordinated?

1. Your request. You tell us the date, the number of participants, the pick-up and drop-off locations, your program and the services you require via our quote form.
2. The all-inclusive quote. Your coordinator will send you a comprehensive quote: vehicles, drivers and services selected. No hidden costs.
3. The preparation. Detailed schedule, route map, meeting points, list of participants, ordering of meal baskets, booking of guide and hosts or hostesses.
4. D-Day. Welcoming participants, coordinated departures, real-time monitoring by your coordinator, adjustments if an unforeseen event occurs.
5. The return. Drop-off of each participant at the agreed point and final meeting with you.

Why entrust the logistics of your transport to TDS Autocars?

• A single point of contact : you do not coordinate a coach operator, a caterer, a hostess agency and a guide yourself.
• Agencies open 24/7 in Paris (32 boulevard de Strasbourg, 75010) and in Toulouse (8 esplanade Compans Caffarelli, 31000), can be contacted before and during the service.
• A fleet ranging from minibuses to luxury coaches, to adapt the number and size of vehicles to your group: minibuses with 9 to 18 seats, coaches with 32 to 55 seats, 80-seat double-decker coach Or VIP coach.
• Professional drivers trained and subject to the European social regulations regarding driving and rest times, which your coordinator incorporates from the outset when creating the schedule.
• Throughout France and Europe : coach hire in Paris, in Toulouse, in Bordeaux and in major cities, transfers from Roissy-Charles-de-Gaulle airport Or from Toulouse-Blagnac.

Are you organizing a trade show, conference, or large-scale event? Our sister company, TDS Events, offers a dedicated event coordination and concierge service.

Frequently asked questions about transport coordination

What is a dedicated transport coordinator?

This is the single point of contact who will handle your group transport from booking to return. They will create the schedule, choose the vehicles, prepare the driver's itinerary, and remain available on the day of travel to manage any unforeseen circumstances.

Can we hire a coach with a driver and a guide?

Yes. A guide can come aboard to provide commentary on the itinerary and accompany the group during the visits, in French or another language depending on availability. This service is included in the same quote as the coach hire with driver.

What is the purpose of a hostess for group transport?

The host or hostess greets your guests at the train station, airport, hotel, or event venue, checks the guest list, and directs everyone to the correct coach. This is especially useful for staggered arrivals and international groups.

Do you offer packed lunches for coach trips?

Yes, upon request. Packed lunches are delivered to your chosen starting point or stopover, eliminating the need to eat at a restaurant and allowing you to stick to your itinerary. Please indicate any dietary requirements when booking.

Are these services included in the price of the coach hire?

The coordinator monitors each booking. A welcome by a host or hostess, packed lunches, and a guide are optional extras that you choose according to your itinerary. These are included in a single, comprehensive quote with no hidden costs.

How do I request a quote for these services?

Fill out our quote request form, specifying the date, number of participants, pick-up and drop-off locations, your itinerary, and the services you require. You can also call our Paris office at +33 1 40 82 90 86 or our Toulouse office at +33 5 61 83 64 29.

Entrust us with the logistics of your next trip

Describe your project, we offer you a turnkey transport solution with the services you need.

Request a free quote or call us at 01 40 82 90 86 (Paris) or at 05 61 83 64 29 (Toulouse).